Traditional and conventional modes of using a gate pass are highly dependent on manual forces. A person generally submits a gate pass with all the relevant information to the appropriate party and avails the permission to move the materials in or out from the company. This is a long and cumbersome process that leaves room for a lot of errors, loss of data and miscommunications. It also requires a high investment in personnel to keep track of all the information.
But all these shortcomings can now be placed in the past! Using the advanced and specially designed materials gate pass management systems like the ones created by Touch Point will ensure that there are no errors in any information whatsoever.
Especially in factories, it is important to keep track of the entry and exit of each vehicle. This can be accomplished with an efficient materials gate pass system installed. This system of monitoring can be automated and upgraded with technology to reduce the human efforts. It records all items that come in or go out from the company that can help in creating a data base that may be required on future dates for managerial purposes.
Thus, a well implemented system provides the organization with effective control and tracking that can be vital information to be accessed in the future. These systems add a layer of safety in the organization ensuring that no unwanted people or materials are allowed to enter. This also creates and orderly system that will boost the management practices in the company.
Companies like TouchPoint help in creating such systems that can be easily integrated into the existing management systems which brings together all aspect relating to managing the entry and exist of materials for the company.
Managing Different Types of Passes
Are you still using manual pass registrations? Enjoy the automated dynamic pass facility with our material gate pass management system depending on the material, department, etc. Easily define the required information, format, and template for the passes.
It is no more a hassle to define the inter-office passes. Our system allows businesses to configure each pass with its particular business rules.
Returnable and Non-Returnable Passes
Our material gate pass management system allows organizations to plan ahead of the hassles of pass management. We take responsibility from the creation to the closure of the pass. All the due dates are captured, maintained, and recorded till the return.
To extend more convenience, the users can easily categorize the passes as returnable and non-returnable; with or without the approvals.
Approval Workflow System
We understand the complexity of tracking the approval emails and thus, come up with the perfect solution. Our system is configured to handle even complex workflows with utmost ease.
As the requester requests a pass, the request is forwarded for approval based on precise business rules depending on the department, material type, material value, etc. We allow the option to customize the approvals.
ERP Integration
You don’t have to manage the material gate pass management system as a single unit; it can be chaotic. Our system can easily be integrated with ERP to access the required details like SKU details, supplier information, PO, material details, etc.
Besides its convenient third-party integration, our material gate pass system ensures maximum ease to extract required data from mostly all leading ERP systems like SAP, People Soft, etc.
Vehicle Gate Pass
There are multiple activities to be done as any vehicles enter the premises; our system can be trusted for all. As soon as the vehicle enters the premises, we maintain complete visibility by creating a pass, inspecting the vehicle and driver, etc. before approvals.
We elevate your safety by confirming and checking the driver’s license and its validity, vehicle insurance, PPE insurance, etc. We don’t entertain any doubts to risk your safety.
Reminders and Escalation System
Instant access, tracking, monitoring, and management of material’s movement are available using our real-time dashboard. The users can also check the current status of all the allotted passes to know their location, due date, etc.
Our material gate pass management system also notifies the users to take the required appropriate actions. Define any particular event with assigned SLA and expected closure dates.
Complete Data Storage with Thorough Analysis
Store all the data you want for material management without any worries. We offer all needed support to analyze the stored data as and when essential.
Instant Addition of Approving Authorities at any Level
Add any approvers or authorities to instantly handle the approval requests for smooth workflow and operations.
