The Complete Checklist for Your Wedding Photographer in Wellington

Your wedding is one of the most unforgettable moments of your life, and capturing it perfectly is essential. Whether you’re exchanging vows on the waterfront in Oriental Bay or dancing the night away at a Wairarapa vineyard, your photos will preserve every laugh, tear, and detail for years to come. But choosing the right wedding photographer in Wellington — and ensuring you get exactly what you need — requires more than a gut feeling.

This comprehensive checklist will guide you through the entire process, from shortlisting and interviewing to booking and preparing for the big day. If you’re planning a wedding in Wellington, this is your must-have guide for hiring the perfect photographer.

Why Choosing the Right Photographer Matters

Your photographer isn’t just someone who takes pictures — they’re a visual storyteller, a calming presence in the chaos, and someone who will be with you during your most personal moments. Unlike your venue or dress, which are only seen on the day, your wedding photos will be with you for the rest of your life.

That’s why investing time into choosing the right Wellington wedding photographer is absolutely worth it.

Step 1: Define Your Style

Before you start contacting photographers, define what kind of photography style resonates with you as a couple.

Common styles include:

• Documentary/Photojournalistic: Natural, candid moments with minimal posing.

• Traditional/Classical: Timeless portraits and structured group shots.

• Fine Art: Artistic compositions with a light, dreamy, editorial feel.

• Dark and Moody: Earthy tones, dramatic lighting, and emotional depth.

• Lifestyle: A balance between candid and styled, often playful and bright.

Look through Pinterest, Instagram, and wedding blogs to gather inspiration. Knowing your preference helps narrow down your shortlist quickly.

Step 2: Research Wellington-Based Photographers

Hiring local is often a smart choice for weddings — and Wellington has no shortage of talented photographers who know the local venues, weather patterns, and best lighting spots.

When researching, look for:

• Location: Based in or servicing Wellington, Lower Hutt, Kapiti, Upper Hutt, Wairarapa, or Palmerston North.

• Portfolio: Do they shoot weddings in a style you love?

• Reviews: What do other couples say about their experience?

• Blog or Galleries: Are real weddings featured that show full-day coverage?

• Instagram: Are they active and responsive to comments or messages?

You can start with directories like My Kiwi Wedding, She Said Yes, or check local vendors’ websites.

Step 3: Shortlist 3–5 Photographers

Once you’ve explored a few portfolios, narrow it down to 3–5 photographers who:

• Match your style

• Fit your estimated budget

• Offer wedding day coverage packages

• Are available on your wedding date

Create a shared spreadsheet with your partner if needed — noting availability, cost, package details, and links to their work.

Step 4: Prepare Questions for Consultations

Whether you’re meeting in person or via Zoom, come prepared with meaningful questions:

Questions to ask:

• Are you available on our wedding date?

• Have you shot at our venue before?

• Do you work with a second shooter or solo?

• How many weddings have you photographed?

• Can we see a full gallery from a recent wedding?

• How do you handle low-light/reception shots?

• What happens if you’re sick or unavailable last minute?

• What’s your turnaround time for delivering photos?

• Do you offer albums or prints?

It’s not just about their answers — it’s about how they communicate and whether you feel comfortable with them.

Step 5: Review Wedding Photography Packages

Every Wellington wedding photographer will structure their packages differently, but here’s what you’ll typically find:

Clarify what’s included before signing. If you’re having a multi-location wedding (e.g., church + reception venue), ensure travel time is accounted for.

Step 6: Confirm the Booking Details

When you’re ready to book, your photographer should provide:

• A formal quote or proposal

• A signed contract (with cancellation/reschedule terms)

• A deposit invoice (usually 20–50%)

• A clear timeline of when and how your remaining balance is due

Avoid anyone who doesn’t offer a contract — it protects both parties.

Step 7: Schedule a Pre-Wedding Chat

Most photographers will offer (or require) a pre-wedding consultation a few weeks before the big day. Use this time to:

• Share your wedding day timeline

• Confirm key photo moments (e.g., first look, cake cutting)

• Share your family shot list

• Highlight special traditions (e.g., cultural rituals or outfits)

• Walk through the venue(s) if needed

If you’re using a wedding planner, ensure your photographer is looped into the schedule for the day.

Step 8: Build Your Shot List (Optional but Helpful)

While most professional photographers are great at capturing candid magic, it’s helpful to provide a shot list for formal portraits or family groupings.

Suggested categories:

• Bride/Groom getting ready

• First look (if doing one)

• Ceremony highlights (entrance, vows, kiss)

• Family groupings

• Bridal party portraits

• Couple’s portraits (golden hour is best!)

• Reception entrance, speeches, cake cutting, first dance

• Guest moments, dancing, candid laughs

Don’t forget to let your photographer know about surprises (e.g., flash mobs, fireworks, or speeches) so they can be ready to capture them.

Step 9: Prep the Details

Little details can make a big difference in your photos. In the days leading up to the wedding:

• Put aside key items: invitations, rings, shoes, jewellery

• Tidy your getting-ready space (natural light is a bonus!)

• Coordinate with your hair/makeup team for enough time before the first look or ceremony

• Ensure your bouquet/flowers arrive before couple portraits

• Ask someone to be the family photo helper — they’ll gather people faster than the photographer can

Your photographer can guide you with a mini checklist here as well.

Step 10: Relax and Trust Your Photographer

On the wedding day, your job is to enjoy it. You’ve done the prep — now let your photographer do theirs.

They’ll guide you through poses, help you feel comfortable in front of the camera, and capture those genuine in-between moments. Most importantly, the best photographers are calm, present, and a grounding energy amidst the emotions and excitement.

Post-Wedding Expectations

Every Wellington wedding photographer will have a slightly different delivery schedule. Expect something like:

• Sneak peeks within 48–72 hours

• Full gallery delivered in 4–12 weeks

• Album proofs (if ordered) ready after that

• Optional post-wedding print shop access

Ask about backup processes — many photographers store multiple backups of your gallery for a year or more.

Bonus: Tips for Getting the Best Wedding Photos

• Schedule portraits during golden hour (1 hour before sunset)

• Don’t rush the photo time — allow 30–60 minutes minimum

• Be yourselves — don’t over-pose

• Don’t skip the engagement shoot — it builds confidence

• Trust your photographer’s direction — they know the light

• Enjoy the day — genuine emotion = powerful photos

Wellington Locations Perfect for Wedding Photography

The region offers a stunning mix of coastal, garden, and urban backdrops. Top picks include:

• Wellington Botanic Garden – Lush gardens and historic architecture

• Mount Victoria Lookout – City skyline + harbour views

• Old St Paul’s Church – Classic and romantic interiors

• Parliament Buildings – Perfect for formal shots

• Zealandia or Otari-Wilton’s Bush – Green forested vibes

• Makara Beach or Scorching Bay – Golden light and sea breezes

• Private Wairarapa vineyards – Intimate and scenic

Ask your photographer for ideas — many have favourite secret spots too.

Final Thoughts

Choosing the right wedding photographer in Wellington isn’t just about the price or package — it’s about trust, style, and comfort. With the right person behind the camera, your wedding memories will be preserved exactly the way you experienced them: full of joy, love, movement, and magic.

By following this checklist, you’ll ensure that nothing is overlooked and that you can walk into your wedding day knowing your memories are in the best hands possible.